Letters are written information. Composing letters is an artwork and it is vanquished through training. The significance of letter writing cannot be overstated. Letters strengthen social conversations, establish business relationships and gain over the administrators and management.
Unlike a text message or a phone call, a letter is a substantial portion of the conversation. We can really catch on to the pen and document, and we can understand the letters we have collected over and over again without the concern of them being eliminated or overlooked. We also have more authority in how we interact with our letters. There’s no disappointment encouraged from autocorrect or unexpectedly hitting send when we are not completed with our knowledge.
You should refer to your English Hornbill NCERT Books Class 11 PDF to gain some more insight.
- Classifications of letters for class 11th
Letter-writing can be classified into two principal classes:
(a) Formal Letters
(b) Informal Letters
Formal Letters involve professional letters, letters for employment, letters to columnists, letters to administrators/Officers, and letters of grievances to authorizations.
Informal Letters are addressed to buddies, families, companionships, and educators. These involve individual and intimate elements such as sympathies, compliments, invites, etc.
The syllabus for the 11th class deals with the following letter types:
(a) Letters to Compilers
(b) Letters to School or university administrations
- Get familiar with the structure: Structure is very important in letters and you should pay special attention to it. A formal letter has seven parts:
- The Address of the sender
- Inside Address
- Salutation
- Subject Heading
- The Body of the Letter
- The Agreement
- Sign
- Being crystal: Be brief, precise, succinct, and to the point in your approach. Use a decent arrangement/format for these formal letters. The arrangement may be in a block composition or sectioned construction.
- Apply punctuations: The use of punctuation marks is used in the paragraphed form but it is administered within the square format.
- Formatting: You should never combine the two formats. It would be more satisfying for you to practice and develop the block format which is in practice after the installation of computers.
- Factual Information: Dispatch facts concisely, and impressively. Intimate the issue in the opening paragraph of the body of the letter. Elaborate your details in the central section and terminate/provide recommendations in the terminal part of the essence of the letter.
- Language: Use innocent and straightforward writing. Dodge the application of profuse and pompous expressions and enigmatic structures. Be gracious. Even while sticking to a grievance or criticizing, you should be polished and elegant.
- Follow the block format: There are some things you should always remember about the block format.
- There is no indention in the body.
- Each block starts with the border on the left-hand facet.
- Additional space should be left separating distinct segments and sections.
- Eliminate punctuation marks in address, time, or regards. In case you place a comma in the address, then practice it completely. Do not fraternize the two methods.
- Most Importantly: Some of the most important things that you should remember for the letter are:
(a) fitting format
(b) well-organized content
(c) relevant literature
- The format: Here is the format to help you get acquainted with it.
LETTERS TO THE EDITOR AND LETTERS TO Institution/University Professionals
(i) FORMAT
Sender’s Address
Pin
Date
Address of the addressee
Pin
Subject
Sir,
Introductory Paragraph
The main body of the letter
Terminating Paragraph
(Gratis close)
Yours devotedly
Signature
(Sender’s Name)
Designation (if needed)
(ii) CONTENT
The content of the letter must be well-organized to guarantee transparency and efficient communication. The content is separated into three central parts. The beginning paragraph presents the description. The central part administers the query. It is the existing content of the letter. The closing portion of the body gives a conclusion or submits a scheme.
Be concise and to the purpose. Mention particular business problems only. The hue should be friendly but conventional.
(iii) Character
(a) Letters to Editor :
- greater acquiescence
- fitting to caption/content
- formal, primary, and sharp
(b) Letters to Principal/other Jurisdictions :
- mild and straightforward
- the regular but respectful tone
- accurate front behavior
- Business Letters:
A business letter is distinctive from a private letter in style, tone, and content. In intimate letters, we may follow an informal, friendly, or particular tone, content, or style. But business reports necessitate a formal and matter-of-fact approach. These reports are frequently addressed to or by financial and marketing firms and companies, so they must be manageable and methodical, fleeting, and particular in content and with a formal approach to the subject.
Financial communication occupies an essential role in the modem system of economics, business, and manufacturing. So scholars are encouraged to understand the philosophy and ability to address genuine market letters.
FORMAT OF A Business Letter
BUSINESS LETTERS
Tel. No.
Our Ref
Your Ref. (if needed)
Sender’s Address
Pin
Date
Inside Address
Pin
Subject
Sir/Madam
Introductory para
The main body of the letter
Concluding para
Yours faithfully
Signature
Full Name
Designation
end. (if needed)
(b) Conventional LETTERS AND LETTERS TO THE EDITOR
Sender’s Address
Pin
Date
Inside Address
Pin
Subject
Sir/Madam
Introductory paragraph
The main body of the letter
Concluding para
Yours faithfully
Signature
(Sender’s Name)
Designation (if needed)
Formal Letter Writing is one of the most beneficial ways of information or communication for sanctioned destinations. A formal letter is eternally written in a formal and conventional language and supports a certain bargained format. Letters to editors, enterprise letters, and applications to school administrations are some examples of formal letters. It is very remarkable that all the features are wrapped correctly in the message and the concept that a character is working to establish is discharged.
